A photo or a PDF
Snap the bill on your phone camera or upload a PDF — the system reads both with the same accuracy.
Inventory
AI Bill Capture — snap the supplier invoice, the AI does the rest
Snap the invoice or upload a PDF and the system extracts items, quantities, prices, and VAT. You review, approve, and stock plus moving-average cost update automatically.
Why AI bill capture?
Because typing supplier bills by hand burns hours a week and hides costly errors.
Full line-item extraction
Items, quantities, unit prices, totals, and VAT — all extracted ready for review.
Review before approval
Every bill shows up in an editable form before it touches stock or the supplier ledger.
Moving-average cost updated instantly
On approval, the new weighted-average cost is computed per item and flows into recipe margins.
Background job processing
Upload the bill and get back to work. When it is ready, you get a notification to review.
Auto supplier matching
Matches the supplier against your directory in /inventory/suppliers by name and VAT number.
How it works
Three steps: upload, review, approve
Open the AI bill screen, upload the file, and wait a few minutes. You get the bill back as an editable line-item grid with stock matching and clear totals.
- Match every line to an existing inventory item
- Create a new item in one click for anything not yet on file
- Alert when the total does not match the sum of lines
What happens after approval
Approval creates a full goods receipt and posts everything
On approval, the system creates a goods-receipt entry, adds quantities to the warehouse, updates moving-average cost, and posts the bill into /accounting/expenses as a supplier liability.
- Direct link to /inventory/purchasing to match against open POs
- Original invoice image kept as an audit reference
- Log of rejected lines to revisit later
Real time saved
Hours a week returned to whoever runs your inventory
A bill that took 15 minutes to type is now under two minutes to review and approve. Across an average restaurant, that adds up to hours each week.
- Arabic and English invoices supported with the same accuracy
- Line discounts and compound VAT handled correctly
- Batch review of several bills in one session
Explore more in
Inventory
Items & Ingredients
Items and ingredients with accurate cost and live pricing.
Recipes
Recipes link each item to its ingredients and auto-deduct stock.
Suppliers
Supplier directory with prices, terms, and contacts.
Purchasing & Receiving
Purchase orders, goods receipt, and tracked suppliers.
Warehouses & Transfers
Stock across branches and warehouses with transfers.
Stock Control
Counts, adjustments, waste, and reorder alerts.
Production
Deduct ingredients automatically from daily production.
Ready to stop typing supplier bills by hand?
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FAQ
Common questions
Answers about AI-powered supplier invoice intake.
Line items, quantities, prices, totals, and VAT — from a photo or PDF of the supplier invoice.
No. The extracted invoice lands in a review screen; you approve it after checking the numbers and matching to the right items.
The system suggests the closest matches in your catalog, or lets you create a new item on the spot — no data is lost.
Yes. On approval, stock is added, weighted-average cost is updated, and the journal entries post in one step.
Processing is asynchronous and usually takes a few seconds. You get a notification the moment it's ready to review — you don't have to wait around.