Full or partial count sheets
Count the full warehouse at month end, or a single section (just beverages) weekly.
Inventory
Stock control — know the gap between paper and reality
Full or partial counts, spot checks, variance tracking, quantity and cost adjustments with documented reasons. Every reconciliation tied to the person who did it.
Every count tool your manager actually needs
Spot checks
Check 5 high-value items without halting service — a quick count that flags variances early.
Track variance vs theoretical
The system knows the theoretical balance from sales and recipes. The gap with actual stands out clearly.
Quantity adjustment with reason
Waste, damage, correction, staff meal — each adjustment with a reason that surfaces in reports.
Cost adjustment for revaluation
Purchase price changed? Revalue stock without a new invoice — the margin reflects it instantly.
Reorder alerts
Set a minimum per item; the system alerts you before you run out so you never stop selling.
Count sheets
Organized counts, not paper chaos
Open a count sheet, pick the warehouse and items, start counting. The system stores every count and compares it to the theoretical balance. On close, it generates an automatic adjustment entry for all variances. The sheet stays archived for future audits.
- Multi-day counts without losing data
- Approval permission for closing a count sheet
- Auto adjustment of variances with a single reason
Variance is the lead
A recurring variance points to a real problem
If meat shrinkage repeats every week, the problem is not the count. It could be an inaccurate recipe, unmeasured waste, or loss. Variance reports tie counts together so the pattern surfaces.
- Historical variance report per item
- Variances classified by reason
- Linked to /inventory/recipes to flag a recipe that needs review
Live queries
“How much do I have?” — instant answer for any item
No need to wait for the end-of-day report. Type the item, pick the warehouse, get the live balance. Useful for the chef before service and the manager before placing an order.
- Live cross-branch lookup
- Tied to /reports/cost-insights for the wider cost picture
Explore more in
Inventory
Items & Ingredients
Items and ingredients with accurate cost and live pricing.
Recipes
Recipes link each item to its ingredients and auto-deduct stock.
Suppliers
Supplier directory with prices, terms, and contacts.
Purchasing & Receiving
Purchase orders, goods receipt, and tracked suppliers.
Warehouses & Transfers
Stock across branches and warehouses with transfers.
Production
Deduct ingredients automatically from daily production.
AI Bill Ingestion
Snap a supplier bill — the system extracts items, quantities, and VAT.
Ready to see the real gap?
Variances do not disappear by ignoring them. Start measuring to know where to fix.
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FAQ
Common questions
Answers about stock counts and controls.
No. Run a full count, a partial count for one category, or a spot check on a single item — without halting operations.
After you enter the counts, the system shows a variance report comparing actual to theoretical and the cost impact.
Yes. Every stock adjustment (quantity or cost) is posted to the ledger automatically, with the reason captured.
Yes. Set a reorder point per item; you get an alert the moment it's breached — and the system can even draft the PO for you.
Counting is open to any permission you choose, but final adjustment approval needs manager rights to keep dual control.