Submit & approve
The employee files a claim with the receipt image; the approver authorizes or declines with a documented reason.
Accounting
Expenses & Claims — approval before payment, documentation after
Staff submit expense claims, managers approve, finance pays — every step in an audit log. Plus supplier bills, credit notes, and tight overpayment handling.
A full cycle for every expense
Pay & void
After approval, payment is recorded against a specific account; claims can be voided with a clear log.
Detailed audit trail
Every state change records the user, time, and note — no expense without an owner.
Supplier bills
Kept separate from sales invoices, linked directly to purchase orders.
Credit notes & refunds
Record a supplier credit note or a customer refund with a clean link to the original document.
Overpayments & prepayments
When a customer overpays, or you prepay a supplier, the amount is held as a credit ready to apply later.
Expense claims
No expense paid without an approval
An employee opens a claim, picks the amount and category, attaches the receipt photo, and sends it up. Not a single riyal leaves your account until the approver clicks "authorize" — and every step is logged with the user and timestamp.
- Approval authority by amount band per role in user management
- Mandatory attachments for selected categories (fuel, hospitality, maintenance)
- Approver notification on every new claim
Supplier bills
Supplier bills link to the PO and the stock movement
A purchase order goes out, stock arrives, then the supplier bill comes in — the system auto-matches it against received quantities. If price or quantity differs, the bill is held for your review instead of being silently approved.
- Fast entry through AI bill scanning
- Three-way match: PO + receipt + bill
- Auto VAT calculation per line
Refunds & credits
Precise handling of refunds and prepayments
If a customer pays more than the invoice, the excess is held as a credit balance to apply to the next invoice. If you prepay a supplier before goods arrive, it lands as a prepayment that auto-applies to the first matching bill.
- A credit note creates a balance — or is refunded in cash
- Auto-apply credit balance to the next new invoice
- Prepayments tracked separately from ordinary receivables
Explore more in
Accounting
Invoices & Quotes
Quotes, sales and purchase invoices compliant with ZATCA.
Chart of Accounts
Ready chart of accounts, customizable, with cost centers.
Bank Reconciliation
Import the bank statement and match in a click with smart rules.
Budgets
Monthly budgets tracked against actual performance.
Financial Statements
Balance sheet, income, cash flow, and VAT return.
Ready to tighten your expense cycle?
Start Free Trial
Just one intro call. No spam, ever.
- 14-day free trial
- No credit card required
- Cancel anytime
FAQ
Common questions
Answers about expenses, supplier bills, and credit notes.
From their account they submit the claim with attachments, and it routes to the manager for approval or rejection with notes. Every step is logged.
An expense is usually a cash or employee-card spend awaiting reimbursement. A supplier bill is a commercial liability with credit terms that hits accounts payable.
Use a credit note. It reduces the liability to the supplier and posts to the ledger and AR/AP balances automatically.
Yes. Record a prepayment to a supplier and match it against the invoice once issued — no manual journals.
Yes. Each expense can be tied to a cost center (branch, department, event) so reports show the true profitability of each unit.