POs with clear states
Draft, submitted, partially received, complete, cancelled. Each state with its own permissions and actions.
Inventory
Purchasing & receiving — from PO to stocked shelf
A full purchasing cycle: draft, submit, receive, close. Invoices upload as image or PDF, and AI reads the lines and fills them in. Every receipt auto-updates stock and the weighted-average cost.
The full purchasing cycle
Receipts separate from POs
Goods arrived without a prior PO? Log a direct receipt. Came partial? Log what arrived and keep the rest open.
Attach the supplier invoice
Upload a photo or PDF of the supplier invoice with every receipt. A permanent reference for accounting and audit.
AI invoice line extraction
Snap the supplier invoice, and the system reads it and fills in items, quantities, and prices automatically.
Live weighted-average cost
Every receipt recalculates the average cost of the item, so your recipe margins stay accurate.
Instant stock update
The moment a receipt is confirmed, the target warehouse balance rises — no manual entry.
PO lifecycle
From purchase intent to completed receipt
Start with a draft PO (your shopping plan), submit it to the supplier, receive it in full or in parts, then close it. Every step has a user, a date, and notes. The system blocks closing an unreceived PO without justification.
- Draft POs you can save and revisit
- Partial receipts across multiple deliveries
- Cancellation with a documented reason
AI bill ingestion
Stop typing supplier invoice lines by hand
Upload a photo or PDF of the supplier invoice. The system reads item name, quantity, and unit price, then pre-fills the receipt screen. You just review and confirm. Hours of typing become minutes, and copy errors disappear.
- Reads Arabic and English invoices
- Learns from your corrections over time
- Linked to /inventory/ai-bill for the dedicated workflow
Tied to accounting
Every receipt is a documented expense
The moment a receipt is confirmed, the system logs an expense with the supplier, branch, and amount. No manual journal entry, no gap between your numbers and your accountant’s.
- An expense per receipt tied to the supplier
- Linked to /accounting/expenses
- Linked to suppliers at /inventory/suppliers
Explore more in
Inventory
Items & Ingredients
Items and ingredients with accurate cost and live pricing.
Recipes
Recipes link each item to its ingredients and auto-deduct stock.
Suppliers
Supplier directory with prices, terms, and contacts.
Warehouses & Transfers
Stock across branches and warehouses with transfers.
Stock Control
Counts, adjustments, waste, and reorder alerts.
Production
Deduct ingredients automatically from daily production.
AI Bill Ingestion
Snap a supplier bill — the system extracts items, quantities, and VAT.
Ready to end the paper-trail of purchasing?
Organized invoices, accurate balances, live costs, and automatic accounting. Start today.
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FAQ
Common questions
Answers about purchase orders and goods receipt.
Draft → submit → receive → close (or cancel when needed). Every step is documented and cannot be skipped without permission.
Yes. Receive what actually arrived; the rest stays open on the PO until later receipt or cancellation.
Cost is updated automatically using weighted average cost the moment the receipt is recorded.
Yes. The AI Bill feature extracts line items from a photo or PDF automatically and lets you review before approving.
Yes. On receipt, journal entries (inventory + payables + VAT) are posted automatically — no manual accounting work.